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Customer communication

One WhatsApp Number, One Shared Team Inbox

We set up Wati's shared inbox so your sales and service teams answer customers from one official number, with routing, tags, quick replies and full conversation history.

Home › Automation & AI › Wati WhatsApp Business › Shared Team Inbox
Business challenges

When every employee has their own WhatsApp

Customers message different staff numbers.

Chats are lost when an employee leaves.

No one knows which chats are still unanswered.

Managers cannot measure response times.

What we deliver

A shared inbox built around your teams

Business needWhat DGPROJX builds
Operators and teamsAgent accounts, teams and permissions by department or branch
RoutingAuto-assignment by team, branch, language or rotation
SpeedQuick replies, tags and internal notes for common questions
HandoverClear bot-to-agent rules, with the bot stopping once an agent replies
VisibilityConversation status, open-chat views and response-time reports
HistoryEvery conversation kept on the company account, not personal phones
Example workflow

From first message to resolved chat

Customer messages your numberAssigned to the right teamAgent replies with a quick replyChat tagged and notedMarked as resolvedResponse time reported

Illustrative workflow, configured to your process.

From our project experience

Standards we bring to every inbox

Operator-takeover rules applied the same way across WhatsApp, Instagram, Messenger and TikTok.

Team and routing structure agreed with managers before anything is configured.

Integrations and tools
WatiWhatsApp Business PlatformInstagramMessengerZoho CRMOdoo
Business benefits

Faster replies, no lost chats when staff change, and clear accountability for every customer conversation.

FAQ

Frequently asked questions

Can several agents share one number?

Yes. Wati lets multiple agents work on one number; the number of seats depends on your Wati plan.

Can agents work from their mobile?

Yes. Wati has web and mobile apps for agents.

Can we see who answered each chat?

Yes. Every conversation shows the assigned agent and its full history.

Do customers see different numbers?

No. All agents reply from your one official business number.

Ready to bring every WhatsApp chat into one inbox? Let's plan your setup.

Book a free consultation with a senior consultant, or message us on WhatsApp.